Liaise with the Patents and Companies Registration Agency (PACRA) and the Ministry of Community Development NGO Board for registration, renewal and annual financial approval ensure timely response to the agency and board requirements.Liaise with the Operations Director in New York regarding safety and security of the Orbis Zambia staff and facilities and work with the Country Director to ensure safety and security measures are in place and updated as needed.Procure office equipment and supplies and maintain inventory of capital assets.Ensure a safe, pleasant and clean physical environment in the country office.Assist the country director and Finance Manager in maintaining relationships with vendors who provide services to the Orbis Zambia office locations and process office vendor invoices for payment.Maintain electronic and hard-copy office files.Assist the country director in development/adaptation of administrative procedures and policies for the country office.This includes maintaining the Country Director’s schedule, typing up meeting notes, drafting letters, etc. Provide administrative support to the Country Director.Maintain the Orbis Zambia office calendar and list of key contacts, and handle meeting logistics for staff meetings and other meetings.Update the office information on the Orbis intranet as needed.Serve as the first point of contact for telephone callers and visitors to the office, as well as incoming mail and general emails.They also liaise with operations and HR colleagues at the Orbis headquarters office in New York.ĮSSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY The Administrative Officer reports to the Country Director, Orbis Zambia works collaboratively with the Zambia program and finance staff. This position is based in the Orbis Office in Lusaka and may require some domestic travel but no more than 10% of the time. The Administrative Officer is responsible for facilitating the efficient and effective operations of the Orbis Zambia office and pro-actively providing administrative and logistical support to the Country Director. Within Zambia, Lusaka, South - Central Africaĭate Posted: 13th May 2019, Base Salary: Not Disclosed
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